Wentworth Club is one of the world’s finest private members Golf and Country Clubs, famous for its outstanding three Championship golf courses, in addition to a luxury Tennis & Health Club. The Club is surrounded and entwined within the Wentworth Estate, one of the most prestigious private estates in the London suburbs where many of the world’s premier golfers have their home.

The Food & beverage administrator is responsible for providing administrative support for the Food & Beverage department. Assisting with tasks like invoice processing, stocktaking, order placement, reservations and other administrative duties. As a key member of the team, you will assist with administrative tasks, coordinate between departments, and ensure operations run efficiently. This role requires strong organisational skills, attention to detail, and a passion for delivering excellence behind the scenes.

Key Areas of Activity

• Provide administrative support to the Food & beverage team, including scheduling, record-keeping, taking minutes from meetings and correspondence.
• Manage supplier relationships, process invoices, and track budgets to ensure smooth procurement and cost control.
• Delivers efficient and effective administrative processing of raising purchase orders and matching invoices to purchase orders.
• Dealing with supplier queries.
• Raises and processes timely invoices, collaborating with Finance on associated analysis
• Coordinate departmental communication, assisting with reservations, event planning, and internal updates.
• Liaising with other departments for Club Life Events (e.g. creating MRF’s for posters and other collateral or coordinating with IT department for technical assistance).
• Edit and put together BEOs where needed, and pre-settling BEOs/invoices from events.
• Attends weekly and bespoke meetings when required
• Maintain accurate records of stock levels, training materials, and operational procedures.
• Support compliance by ensuring documentation aligns with health, safety and licensing requirements.
• Develops positive and productive relationships with key stakeholders and functions, understanding service offering, products, and level of quality expected by Members
• Executes additional ad-hoc tasks to meet the Club objectives as advised by manager.

Key Knowledge, Skills & Experience

• Excellent attention to detail and promoting high standards in administrative management
• Strong working knowledge of data entry and data management systems.
• A pro-active problem solver who thrives in a fast-paced environment.
• Strong communicator with the ability to liaise between teams and suppliers.
• Comfortable with data and reporting, including budgets and procurement tracking.
• Resilient, with an ability to use knowledge, skills, and experience to build and maintain rapport with key contacts, co-creating positive relationships and desired outcomes
• Highly disciplined and self-organised, naturally attuned to delivering excellence
• Passionate about hospitality and eager to support the success of the Food & Beverage team.
• Competent in using Microsoft Office.
• Ability to work alone and as part of a wider cross-functional team

Key Personal Attributes

• Able to communicate effectively with all stakeholders across the Club.
• Ability to work independently and use initiative
• Demonstrate great teamwork
• Able to prioritise and work under pressure
• Flexible and adaptable to the changing demands of the business
• Attention to detail, ability to spot and correct errors.
• Takes a disciplined approach when undertaking tasks
• Ability to work independently and use own initiative
• Polite and courteous
• Consistent in the way tasks are tackled, creating sound practical procedures which incorporate checks for accuracy and ensure tasks are completed satisfactorily
• Seeks direction and support from others, when and if appropriate

Qualifications

• Business Administration (Level 4) or similar (desirable)
• Has previous experience as a Food & Beverage Coordinator or Food & Beverage Administrator.